Most clinics are fully operational within one week with our streamlined onboarding process
Discovery call to understand your clinic workflow, patient volume, and pain points
Discovery call to understand your clinic workflow, patient volume, and pain points
Custom configuration of Cal.com, Zoho Invoice, and communication systems
Your dedicated virtual assistant is assigned and begins learning your practice
Deliverable: Fully configured systems, clinic-specific email and phone number
VA shadows your current scheduling and billing processes
VA shadows your current scheduling and billing processes
Patient database migration and contact list setup
Training on your clinic's communication style, appointment types, and billing procedures
Deliverable: VA handling appointments, reminders, and basic billing independently
VA fully operational, managing scheduling, patient communication, and invoicing
VA fully operational, managing scheduling, patient communication, and invoicing
Weekly performance reports tracking no-shows, billing aging, and appointment metrics
Continuous workflow refinement based on your feedback
Deliverable: 15–20 hours per week reclaimed, measurable operational improvements
Most clinics are fully operational with PrivadoCare+ within one week. We've refined this onboarding process across dozens of Canadian private practices—your dedicated VA isn't learning on the job; they're following a proven playbook tailored to your specialty. You'll have daily check-ins during the first week, then weekly reporting as your VA becomes embedded in your clinic's rhythm.
Your virtual assistant manages the critical areas that keep your clinic running efficiently
Seamless appointment scheduling with Cal.com integration
Proactive appointment reminders and follow-ups
Invoice processing through Zoho Invoice
Intake form management and documentation
Weekly operational reports and metrics tracking
Healthcare-grade security and data protection